We only collect personal information you have consented to provide and that assists us in acting as your Tax Advisors and Accountants. This will include your name, address, date of birth, ID to satisfy the Anti Money Laundering regulations, various tax reference numbers related to your affairs, and of course detailed information in relation to your personal and business affairs needed to complete your returns.

 

We intend to process personal data for the following purposes:

• To enable us to supply professional services to you as our client.

• To fulfil our obligations under relevant laws in force from time to time (e.g. the Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017 (“MLR 2017”)).

• To comply with professional obligations to which we are subject as a member of Chartered Institute of Taxation.

• To use in the investigation and/or defence of potential complaints, disciplinary proceedings and legal proceedings.

• To enable us to invoice you for our services and investigate/address any attendant fee disputes that may have arisen.

• To contact you about other services we provide which may be of interest to you if you have consented to us doing so.

 

We will store email, notes of meetings and telephone conversations, letters, historic accounts and tax returns, and other relevant correspondence in relation to your affairs.

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The main purpose of the information we collect is to enable us to deliver and communicate with you regarding our services. For this purpose the information might be shared internally, and authorised employees will have access to it. We may share your personal data with the following if it is required as part of providing our services to you:

• HMRC

• any third parties with whom you require or permit us to correspond

• subcontractors

• an alternate appointed by us in the event of incapacity or death

• tax insurance providers

• professional indemnity insurers

• our professional body and the Office of Professional Body Anti-Money Laundering Supervisors (OPBAS) in relation to practice assurance and the requirements of MLR 2017 (or any similar legislation).

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If the law allows or requires us to do so, we may also share your personal data with:

• the police and law enforcement agencies

• courts and tribunal

• the Information Commissioner’s Office (“ICO”)

 

We may need to share your personal data with the third parties identified above in order to comply with our legal obligations, including our legal obligations to you.  If you ask us not to share your personal data with such third parties we may need to cease to act.

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When acting as a data controller and in accordance with recognised good practice within the tax and accountancy sector we will retain all of our records relating to you as follows:

• where tax returns have been prepared it is our policy to retain information for 7 years from the end of the tax year to which the information relates.

• where ad hoc advisory work has been undertaken it is our policy to retain information for 2 years from the date the business relationship ceased.

• where we have an ongoing client relationship, data which is needed for more than one year’s tax compliance (e.g. capital gains base costs and claims and elections submitted to HMRC) is retained throughout the period of the relationship, but will be deleted 2 years after the end of the business relationship unless you as our client ask us to retain it for a longer period.